Write an Email prompt

Inquiry about Moving Out Procedures

Name: Reach120
Author: Reach120

Every scored sample answer Reach120 publishes for this prompt, banded so you can see the range rather than one version of "good".

3 sample answersRequest

The prompt

As it appears in practice

You are a university student named Alex Chen, currently living in a shared apartment at 123 Maple Street. You have been living there for the past two years while attending Greenfield University. Due to an upcoming internship in another city, you need to move out by December 15. Your lease agreement requires a notice period, but you are unsure of the exact procedures and any potential penalties. You need to email your landlord, Mrs. Linda Thompson, to clarify these details.

What the response has to do

Ask about the required notice period for moving out
Inquire about any penalties or charges for breaking the lease early
Request information on the procedure for returning the apartment keys

Written to: employer

Sample answers, by band

3 published

Reach120 practice band estimate — not an official ETS score How we estimate

Strong response

Band 5.04.0/5 rubric

To: linda.thompson@rentalproperties.com
Subject: Inquiry about Moving Out Procedures

Dear Mrs. Thompson, I hope this email finds you well. My name is [name withheld], and I am a university student currently living in a shared apartment at 123 Maple Street. I have been living there for the past two years. I need to move out by December 15 due to an upcoming internship in another city. I am writing to ask about the required notice period for moving out. I would also like to inquire about any penalties or charges for breaking the lease early. In addition, I would appreciate it if you could let me know the procedure for returning the apartment keys. Thank you for your time and consideration. I look forward to your response at your earliest convenience. Best regards, [name withheld]

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Middle response

Band 4.53.5/5 rubric

To: linda.thompson@rentalproperties.com
Subject: Inquiry about Moving Out Procedures

Dear Sir or Madam I hope this email finds you well. My name is [name withheld]. I am a university student named Alex Chen, I am currently living in a shared apartment at 123 Maple Street. I have been living there for the past two years. Even though, I need to move out by Decenber 15 due to an upcoming internship in another city. I am writing to ask about required notice period for moving out. In addition, I would like to inquire about any penalties or charges for breaking the lease early. I greatly appreciate it if you could provide information on the procedure for returning the apartment keys. Thank you for your time and consideration. I look forward to your response at your earliest convenience. Best regards, [name withheld]

What worked

Clear purpose
Polite tone
Request for information

What cost points

Incorrect greeting
Spelling error

Read the full feedback on this answer

Middle response

Band 4.53.5/5 rubric

To: linda.thompson@rentalproperties.com
Subject: Inquiry about Moving Out Procedures

Dear Mrs. Linda T I am writing this email in order to notify that I will be leaving your apartment on December 15. Before explaning my reasons, I would like to say thank you for all these two years. I am going to start a new job in another city. As a consequence, I need to move sooner. Therefore, I would like to ask you some questions regarding the notice period for moving out due to I do not want to get extra charges for breaking the lease early. Furthermore, could you tell me what is the process to return the aprtment keys? Thank you for your time and dedication. Best Regards [name withheld]